As a small business owner, the responsibility falls on your shoulders to keep licenses and certifications up-to-date, understand contractual obligations, maintain business insurance to help protect your business and employees, and file self-employment taxes with the Internal Revenue Service (IRS).
This guide can help you manage your cash flow and make timely, accurate self-employment tax payments.
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If it seems like you pay more taxes on your self-employment earnings than you did as an employee — you’re right. This is because you are responsible for both earned income tax and self-employment tax.
Self-employment tax — what the IRS abbreviates as “SE tax” — covers Social Security tax and Medicare tax. As an employee, these taxes are split between yourself and your employer. For self-employed individuals, you pay it all.
What you’ll pay in self-employment tax depends on how much you make. Self-employed taxpayers pay 12.4% for Social Security and 2.9% for Medicare. The amount of your earnings subject to Social Security is capped every year, and that amount varies annually.
Here’s what you may have to pay:
You pay self-employment taxes on 92.35% of your net earnings from self-employment. You do not have to claim self-employment income if your net income earnings are less than $400.
You pay an additional 0.9% if your total income, including self-employment and non-self-employment income, is over:
Self-employment taxes are included in your income tax return and are not exhaustive of the overall tax you pay to the IRS. In addition, these are just federal taxes, and the total amount you pay depends on your self-employed tax deductions.
And this is just the IRS! You are also responsible for state taxes, licenses, fees, permits, and other charges levied by your region or municipality.
The IRS gives a simple explanation of how much you can claim.
First, self-employed individuals have to determine the amount of their net profit or loss by subtracting their business expenses from their business income.
If you have a profit of $400 or more, you must include that in your 1040 gross income.
If you have a net loss, you may deduct that loss. However, you can’t deduct every loss or for an unlimited amount.
The IRS Tax Withholding Estimator could help you calculate your annual contribution.
At its most basic, here is how to file self-employment taxes step by step.
Since the paperwork can be lengthy and complicated, it’s helpful to have an accountant or certified public accountant (CPA) to help with tax preparation and review your documents before submission. (Bonus: The cost of an accountant’s help is deductible!)
Another thing that works a bit differently for self-employed individuals is when you pay your taxes. Most self-employed people have to make quarterly payments, estimating the amount they will owe throughout the tax year. See the IRS’s estimated tax payment schedule.
You can use IRS form 1040-ES to figure out your quarterly tax payments. The form also has vouchers you can use to remit the amount owing to the agency.
Knowing the nuts and bolts of paying self-employment tax is one thing. Integrating that knowledge into the daily operations of your business is another. Here are some useful tips to stay on top of your taxes:
While filing taxes quarterly is no party, it’s far better to feel the pain of taxes regularly than to put it off and end up with a huge bill from the IRS.
An accountant or financial advisor can help relieve the burden. If you need more confidence in how to file self-employment taxes, partner with a professional who can show you how.
Set aside the amount of taxes you’ll have to pay so the money is available when the bill is due. Budget for 25-40% of your quarterly profit to be safe.
The IRS lets you reduce self-employment tax by deducting expenses. Keep track of everything you spend throughout the year. Your receipts, mileage, and even vehicle depreciation can all be used for tax purposes.
Deductible expenditures include business insurance, health insurance premiums, vehicle, and use of your home if they are legitimately part of your self-employed expenses. These deductions can help you reduce your overall taxable income.
Most small business owners are not utilizing all the available tax deductions. You can deduct expenses related to business insurance as long as the expense is deemed “necessary and ordinary,” according to the IRS. Here are some typical forms of small business insurance that, in many instances, you can deduct:
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Next Insurance does not provide tax, legal or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal or accounting advice. You should consult your own tax, legal and accounting advisors for personalized guidance.
Meg Furey-Marquess is an experienced writer from Austin, Texas. With a special interest in both small business and personal finance, she believes that big ideas often start small. With a knack for narrative and a relentlessly curious nature, her goal is to amplify the “little guys.”
